Time management is a huge contributing factor to someone’s overall success. It’s all too easy to get sucked into tasks that are a complete time sink and aren’t giving you the best ROI on your time.
There are things you can do to make sure your day is organised and avoid the temptation of getting stick on tasks that will absorb all of your time. A large part of this is identifying your core tasks and making sure you allocate enough time to complete them, without any distractions.
Here are 4 essential time management skills for success.
Not Checking Emails
We spend so much time checking our emails, getting distracted and trying to answer everything as it comes in. This is definitely not a productive use of time and alarmingly, people check their emails on average, over 30 times a day!
Imagine how much time you could save if you only checked your emails once after you’ve finished your most important task of the day, and once again 1-hour before you leave the office. This is what productive people do and they know that if there is an emergency, someone will always be able to get them via another form of communication.
There’s no point wasting time worrying that you have to respond to everyone right away.
Screening all Calls
If you’re not at the point where you can get someone to do this for you, get into the practice 0f screening calls. Ask people to leave messages if it’s not important enough to pick up then and there, and allocate a time in the day to respond to these calls.
It’s really easy to get caught up in idle small talk on the phone and this is anything but productive. Making sure the calls happen on your time is a key way to avoid distractions and schedule a specific time that calls can be taken or returned.
Saying ‘No’ to Meetings
Meetings are massive time-sinks and productive people know that most companies hold far to many of them.
Most of the stuff that is covered in a meeting can be done in alternative ways. By email for example, a 5 minute conference call, or if needs be, a walking meeting while people get to where they need to be.
A lot of really successful people absolutely hate meetings and avoid them all together. There’s a big reason for this and you should follow suit.
Sticking Rigidly to Schedules
You need to create a schedule and focus on one task at a time. Multi-tasking might seem like a good idea, but it is intact counter productive. You’re never giving your all to one thing and you have to keep in mind that not all tasks are equal.
Productive people prioritise what they’re most important task is and focus solely on that for at least 2 hours a day. No distraction, just complete focus.
Being rigid with your schedule means that you’re dedicating the proper amount of time to complete your most important tasks. This is essential for productivity and to your overall success.